Resignation email
Resigning is mostly about getting three things right: a clear last day, a thank-you that sounds sincere, and a tone that keeps the door open. This writer drafts all three for you — set how warm or firm you want to be, and copy a resignation email you'd be happy to send your manager.
What to include in a resignation email
- ✓ A clear statement that you are resigning and your exact last working day
- ✓ A genuine line of thanks for the role, the team, or what you learned
- ✓ An offer to help with the handover or to train your replacement
- ✓ A warm, professional closing that keeps the relationship intact
Common mistakes to avoid
- ✕ Listing grievances or explaining in detail why you are really leaving
- ✕ Being vague about your final day so no one can plan around it
- ✕ Sounding cold or abrupt with someone you may need as a future reference
Questions about resignation email
How much notice should a resignation email give? +
Two weeks is the standard in most roles, but check your contract — some positions expect a month. State your exact last working day so there's no ambiguity.
Should I say why I'm leaving? +
You don't have to. A short, positive line is plenty. If you want to mention a new opportunity or a personal reason, keep it brief and gracious — this email may be read for years in your file.
Who should I send my resignation email to? +
Send it to your direct manager first, and copy HR if your company expects it. It's good form to tell your manager in person or on a call before the email lands.
Can I keep it short? +
Yes. A strong resignation email is often four or five sentences: your intent to resign, your last day, a thank-you, and an offer to help with the handover.